01
Certified translation
A document translated into the language required by the authority, often by an approved or qualified translator.
Check the embassy's accepted language and translator requirements.
Document compliance
Translation & legalization for visa documents
Know the difference between translation, notarization, attestation and embassy legalization before preparing documents for a visa application.
Key terms
Four steps that are often confused.
These terms can have different legal effects. Do not treat them as interchangeable.
02
Notarization
A formal verification process that may confirm signatures, copies or declarations, depending on the document and country.
Notarization is not automatically the same as legalization.
03
Attestation
Authentication by a relevant government authority confirming a document can be recognised for a further official process.
The issuing country and destination may each have separate steps.
04
Embassy legalization
A consular authentication step that some destinations require after the document has been processed by the relevant authorities.
Follow the precise sequence published by the destination authority.
Documents often checked
Start with the document that will be submitted.
Only arrange legalization when it is expressly required for your visa route. Requirements may differ even for the same document type.
Police clearance certificate
Birth certificate
Marriage certificate
Educational certificate or transcript
Employment certificate
Power of attorney or affidavit
Business registration documents
Civil-status or family documents
Before you proceed
Verification checklist
Use this final check before paying for translation, attestation or consular legalization.
Identify the exact visa category and destination country
Read the current official embassy or visa-centre checklist
Confirm the accepted language for each supporting document
Check whether a certified copy, translation or original is required
Confirm the required attestation or legalization sequence
Keep the original document, translated version and all stamps together
Official visa sources
Open Directory Check your embassy's exact document requirements.
Use the Embassy & VAC Directory before arranging any translation, attestation or legalization service.
Important: This page provides general information only. The necessary authority, translation format, legalization sequence, fees and validity period depend on the document's issuing country, destination country and visa category. Always follow the current published instructions of the relevant embassy, consulate or authorized authority.